Parks & Recreation Authority
Letterboxing, Geodashing, etc.)
Policy as approved on
8 Nov 2005 by the
Centre Region Parks & Recreation Authority Board
The policy was originally approved and implemented in November 2004.
Region Parks & Recreation has been officially charged to
manage and operate municipal park facilities on behalf of five
participating municipalities and the Recreation Authority.
CRPR maintains and programs the municipal and COG-owned parks located
in the Borough of State College and in the Townships of College,
Ferguson, Harris and Patton. The agency also operates the Millbrook
Marsh Nature Center, Centre Region Senior Center, and two outdoor
swimming pools - on behalf of the CRPR Authority Board. Centre
Region Parks & Recreation welcomes geo-gaming as a healthy
physical activity that encourages outdoor adventures. The purpose
of this policy is to establish management and placement guidelines
for geo-gaming so as to minimize the impact on natural and
cultural resources in the municipal parks of the Centre Region.
Permits are required at this time for Geocaches and Letterboxes
only. There is currently no fee to obtain a Permit.
Geocaching involves the placement of caches (usually small containers) in urban and rural areas, with the majority being placed in natural areas. The general location and geographic coordinates of these caches are shared on the internet at www.geocaching.com. Global Positioning System (GPS) users can then use the location coordinates to search for and discover the caches. Caches contain a variety of items and the visitor is asked to leave a new item to replace the one they removed; not all cachers will take an item, but will sign a log book contained within the cache. Cache owners monitor the cache they placed with the logbooks in the cache box as well as through the electronic logs on the above-mentioned website.
Letterboxing involves the placement of small containers in rural or urban areas that contain a personal stamp (usually a rubber stamp) and logbook. Participants follow clues, sometimes using a compass or maps, to locate the letterbox. The logbook in the box is then stamped with the finder’s personal stamp and the letterbox stamp is stamped inside the finder’s logbook. Information on letterboxing, which began in Dartmoor, England and has spread to the USA, is available at www.letterboxing.org.
Geodashing includes the use of a GPS unit to participate in a game involving predefined waypoints and does not involve the placement of a physical cache. Therefore, no permit or approval is required for Geodashing. All other Municipal Park Rules apply.
policy does not cover caches/letterboxes located in state parks,
state forests, school lands, university lands, or non-park
areas of municipal lands.
PROCEDURE FOR PLACING A GEOCACHE
OR LETTERBOX IN A MUNICIPAL PARK:
- Read the Policy and Guidelines.
- Complete the Permit Application.
- Submit the application to the CRPR office (2643 Gateway Drive #1, State College, PA 16801).
- A permit or a denial letter will be issued to the applicant within 10-days.
- Upon issuance of a permit, the cache owner may submit the cache, along with the permit # and CRPR-approved language, to www.geocaching.com for the live listing of the cache.
- Once the cache is approved and live, cache owners must follow all caching guidelines from www.geocaching.com which provides suggestions for maintaining caches, and should check on their caches frequently, especially when receiving log info. that the cache requires maintenance.
- One month prior to the expiration of the permit, the cache owner needs to reapply for a new permit in order for the cache to remain active.
- If the cache owner does not reapply for a permit extension, the cache owner will be notified to remove the cache within 14 days, and restore the area to its original condition.
- If the permit owner has not removed the cache within 30 days from notice, CRPR staff will remove the cache and all contents become the property of CRPR. A notification will be placed on cache listing on www.geocaching.com notifying cachers that this listing is no longer active and needs to be archived.
- CRPR is not responsible for lost, stolen, or damaged caches.
- PLEASE NOTE: CRPR sends a list of municipal parks to the www.geocaching.com reviewers to that they know in advance that local caches should have permit numbers from CRPR if caches are to be placed within the local municipal parks (via the coordinates provided to them).
All Geogaming inquiries should please be directed
to the CRPR Director at CRPR: (814) 235-7819 (M-F, 8-5 PM)
TO VIEW THE CRPR GEOGAME POLICY
CLICK HERE TO COMPLETE THE CRPR PERMIT APPLICATION (Fillable PDF Format).
Adobe Acrobat Reader must be installed on your computer.