Parks & Recreation Authority
Letterboxing, GeoDashing, etc.)
Policy as approved on
8 Nov 2005 by the
Centre Region Parks & Recreation Authority Board
The policy was originally approved and implemented in November 2004.
As of 23 Jun 2015, there are 12 approved caches in 9 CRPR park areas.
Region Parks & Recreation has been officially charged to
manage and operate municipal park facilities on behalf of five
participating municipalities and the Recreation Authority.
CRPR maintains and programs the municipal and COG-owned parks located
in the Borough of State College and in the Townships of College,
Ferguson, Harris and Patton. The agency also operates the Millbrook
Marsh Nature Center, Centre Region Senior Center, and two outdoor
swimming pools - on behalf of the CRPR Authority Board. Centre
Region Parks & Recreation welcomes geo-gaming as a healthy
physical activity that encourages outdoor adventures. The purpose
of this policy is to establish management and placement guidelines
for geo-gaming so as to minimize the impact on natural and
cultural resources in the municipal parks of the Centre Region.
Permits are required at this time for Geocaches and Letterboxes
only. There is currently no fee to obtain a Permit.
the placement of ‘caches’ (usually small containers)
in natural areas. The general location and geographic coordinates
of these caches are shared on the Internet, i.e. at www.geocaching.com .
Global Positioning System (GPS) users can then use the location
coordinates to search for and discover the caches. Caches contain
a variety of items and the visitor is asked to leave a new
item to replace the one they removed. Cache owners monitor
the cache they placed with logbooks in the cache box, as well
as on Internet sites.
the placement of small containers in natural or urban areas
that contain a personal stamp (usually a rubber stamp) and
logbook. Participants follow clues, sometimes using a compass
or maps, to locate the letterbox. The logbook in the box is
then stamped with the finder’s personal stamp and the
letterbox stamp is stamped inside the finder’s logbook.
Information on letterboxing, which began in Dartmoor, England
and has spread to the USA, is available at www.letterboxing.org
the use of GPS unit to participate in a game involving predefined
waypoints and does not involve the placement of a physical
cache. Therefore, no permit or approval is required for GeoDashing, but all regular Municipal Park Rules apply.
policy does not cover caches/letterboxes located in state parks,
state forests, school lands, university lands, or non-park
areas of municipal lands.
PROCEDURE FOR PLACING A GEOCACHE
OR LETTERBOX IN A MUNICIPAL PARK:
- Read this Policy and Guidelines (PDF).
- Complete the Permit Application (Fillable PDF). There is currently no fee to obtain a permit; the permits expire after 12 months.
- Submit the application to the CRPR office (2643 Gateway Drive
#1, State College, PA 16801).
- A Permit or a Denial Letter will be issued to the applicant
within 10-days. NOTE: the permit will be vaild for 12 consecutive months.
After that time, a renewal request must be submitted by the geocacher or the cache must be removed within 14 days of the permit expiration date.
- Upon issuance of a permit, the cache owner may then place
and promote the cache.
All Geogaming inquiries should please be directed
to Melissa Freed at CRPR: (814) 235-7819 (M-F, 8-5 PM)
Cache/Box Owner is responsible for care and monitoring of
the cache/box while on municipal park property. CRPR is not
responsible for lost, stolen, or damaged items. Cache must
be physically checked monthly by the Permit Holder.
2. ALL Municipal Park Regulations must be followed, including the
use of a park only during daylight hours (from dawn to
dusk). For a complete listing of Centre Region Parks & Recreation
park locations, please click HERE.
choosing a location for a geocache or letterbox, owners
should be aware of the perception of other park visitors
and non-geocachers. Caches that interfere with current park
activities, pavilion reservations, or other recreational
park activities will not be approved. Also, cache locations
should not pose any danger to those searching for the cache
or to other visitors. CRPR retains the right to remove a
cache in the interest of protecting the park environment
and/or visitor safety.
archaeological, historic, or ecologically sensitive sites
should be used for cache locations.
burying or digging is permitted. Cutting trees, shrubs, or
plants is also prohibited.
6. Geocaches must
be clearly labeled “Official Geocache” with the
permit number on the outside of the container. Inside the
container must be a log book, owner contact information,
and a brief information sheet about geocaching for unexpected
discoverers to understand the cache process. Letterboxes must
also be clearly labeled with the permit number and contain
a brief information sheet about letterboxing.
policy is effective immediately for all geocaches and letterboxes
within the CRPR municipal park system. Non-permitted caches/boxes
may be removed and destroyed by CRPR at anytime.
will issue permits for “Micro” caches (such as
a 35mm film container), “Regular” caches (such
as a plastic kitchen container), and “Virtual” caches
(no cache container, the location is the cache itself). Multi-stage
caches are generally discouraged, but will be reviewed when
information regarding each stage is submitted to CRPR. No “Large” caches
(i.e., buckets, ammo cases, pipe containers) are permitted.
for a specific site will be granted for 12 consecutive months
from the issuance of the permit. Within 14 days after the
end of that period, the cache/box must be removed, the site
restored to the original condition, and CRPR notified in
writing or by email of its removal. CRPR reserves the right
to remove without notice and dispose of the cache after the
and/or Letterbox Site Permits will be limited to two current
caches/boxes per park. It will not be the responsibility
of CRPR to maintain any type of “wait list” for
permit slots in a park.
Cache/box owner must provide all application information
and be available to accompany the reviewer to the proposed
cache/box location, if requested. A photo of the proposed
site and of the proposed cache container should be furnished
with the application.
list of container contents must also be submitted with the
permit application. No firearms, weapons, ammo, food, alcohol,
drugs, explosives, or adult items may be included in the
cache. Cache contents must be suitable for all ages.
or letterboxes placed in CRPR municipal parks should be available
to the public via the public website (such as www.geocaching.com or www.letterboxing.org).
Caches for private access will not be accepted.
TO VIEW THE CRPR GEOGAME POLICY
CLICK HERE TO COMPLETE THE CRPR PERMIT APPLICATION (Fillable PDF Format).
Adobe Acrobat Reader must be installed on your computer.
All Geocaching inquiries should please be directed to Melissa Freed at CRPR: (814) 235-7819