Return to CRPR Index Page
An agency of the Centre Region Council of Governments, State College, PA 16801
Register Online

Centre Region Parks & Recreation Board / Centre Region Parks & Recreation Authority

BOARD-APPROVED REVISIONS
TO THE CRPR FEE POLICY
FOR 2008

Per Board Action on 13 Dec 07

This document reviews the approved revisions to the Agency Fee Policy as a result of the proposed 2008 Agency Budget.

Topics
Page
Senior Center “Calendar Partner” Policy
2
Pool Admission Fees (daily, season passes, group)
3
Nature Center Fees
4-5
Sport Field Reservation Policy
6-7
Community Garden Plots
8
Portable Public Address System
9

A.       Senior Center “Senior Calendar Partner” Policy

          Starting in 2008, local businesses and healthcare professionals will be offered an advertising option as “Senior Calendar Partner” for the published Senior Center activity calendars. To date, the open, undated cells in the Annual Calendar have been sold to sponsors for $45 each. This policy is intended to provide an approach which combines the visibility for both the annual and the monthly calendars. A fee of $500 will enable one sponsor to reserve the specified promotional spaces for the selected month in the following CRPR publications:

        for the Annual Senior Center Calendar, all undated “daily cells” plus the footer banner (1,000 copies of this calendar are printed for distribution in late-October; at least 10 will be provided to each advertiser); and,

        for the monthly Senior Center Activity Calendar, one undated “daily cell” in the selected month (Approx. 150 copies are printed and the document is provided to the CRPR website 2 weeks prior to the start of each month).

          The "Senior Calendar Partner" advertising package, as specified above, will be offered from February through June. After 15 July the following advertising options will be offered:

(1) any unreserved "footer banners" in the Annual Calendar will be available for $300 per month; and/or,

(2) any available undated calendar cells in the Annual Calendar will be available for $50 per month.

For the monthly calendars, any undated cells will not be available unless part of a Senior Calendar Partner package.

          Proceeds of the sponsor program will be directed to offset the publication costs and to benefit the programs and operations of the Senior Center. Centre Region Parks and Recreation reserves the right to decline advertising to businesses or products that conflict with the mission of the Senior Center. Any such action may be appealed to the CRPR Board at a regularly-scheduled monthly meetings. All advertising fees must be paid in full within 30 days of the invoice from CRPR. The final deadline for all printing details in annual calendar will be the 15 September. The sponsors will provide camera-ready ad copy in a compatible, high-resolution format.

STAFF PROCESSING INFORMATION   The position and number of the undated calendar cells will vary depending upon the beginning and ending dates for each month. In the annual calendar, each month there will be 4 - 7 undated cells (1 ½" x 2") plus the footer banner (10" x 2"). In the monthly calendar, the undated cell spaces measure 2" x 2 ½". From February through June, advertisers can choose which month(s) they wish to sponsor, and the annual and monthly calendars will be linked with the same, sole sponsor that month.

B.       Aquatics:     Pool Admission Fees 2008

These 2008 rates were approved in order to meet the revenue projections listed in the 2008 Budget - while looking ahead to 2010 when both renewed pools will be open.

 Ages are as of Sunday, 25 May 08

2007

2008
Approved
PF closes after
3 Aug 08

2009 (Draft)
PF reopens
WP closes after
2 Aug 09

2010 (Draft)
WP reopens

Consultant-
Projected
Rates
(Note 1)

Season Passes (Resident / Nonresident)
- Under Age 2 FREE (no card)
- Youth / Senior (Age 2-10 & 65+)
- Regular (Ages 11-64)

- 5th + person
-‘Early Bird’ Discount (through 30 Apr)


n/a
$39 / $59
54 / 81

24 / 36
$5 discount


n/a
$40 / $60
55 / 83
25 / 38
$5 discount


-
$45 / $68
60 / 90
27 / 41
$5 discount


-
$50 / $75
65 / 98
30 / 45
$5 discount


-
$60 / $70

60 / 70
-
-

Daily Admissions
- Under Age 2 FREE
- Youth (Age 2-10)
- Regular (Age 11+)

- After 5 PM
- Group Rate pp (non-family of 10+)
- Non-Swimming Patron (not attired in swimwear)
- 10-Visit Packs


n/c
$3.50
4.00

3.50
3.25
1.00

36.00


n/c
$4.00
4.50

3.50
3.50
1.00

40.50


-
$4.50
5.00

4.00
4.00
1.00

45.00


-
$4.50
5.00

4.00
4.00
1.00

45.00


-
$4.00 / 4.75
4.50 / $5.50
-

-
-

-

Notes:

(1) These rates were used by the consultants for their income projections for the renewed pools. A two-tier fee schedule for daily admissions (resident / non-resident) was also recommended by a number of municipal officials for the renewed pools. Typically, an Agency ID card would be issued that entitles residents to the discounted rate; this card could be used agency-wide (for more than pool admissions).

(2) Staff will research ‘Family Pass’ options for the 2009 Fee Policy that will explore alternative ways to provide discounts for multiple pass purchases (per resident household).

(3) Refunds: No refunds are provided. However, the Board approved that cash admission customers would be eligible for “$2 Off Your Next Visit Coupons” if the pool was closed at anytime (no time deadline) during their visit. Season Passholders, 10-Visit Pack patrons or Group Admissions are not eligible for the coupons. The coupons are not transferable to another individual and expire at the end of the current season. As in prior summers, a hand stamp will also be available upon request to permit same-day readmission with no additional charge.

(4) The agency reserves the right to require proof of residency for the Resident rates.

C.       2008 Millbrook Marsh Nature Center Fees - as recommended by the MMNC Advisory Committee on 14 Nov 07

RENTAL OPTIONS:

2007 POLICY

APPROVED 2008 FEES

Notes

Group Use of Grounds Only / Walk Through Only

Permit required: no charge under 25 people. Over 25 must book “Group Use of Instructional Areas”

Permit required: no charge under 25 people. Over 25 must book “Group Use of Instructional Areas”

No change

Group Use of Picnic Pavilion

$35 per event

$35 per event

No change

Group Use of Main Barn & Grounds

$45 for two hours; $15 for each additional hour; Permit Required

Permit Required, $50 for two hours; $15 for each additional hour;

$5 increase

Group Use of Instructional Areas

PILOT PROGRAM for 2007

Permit Required

$45 for two hours; $15 for each additional hour;

$25 Teacher Training Session, required for Group Leader


Permit Required

$50 for two hours; $15 for each additional hour;

$25 Teacher Training Session, required for Group Leader


No groups used this option during 2007 or requested the Teacher Training Session. The Advisory Committee recommended keeping this option, in case it’s needed in the future. Most Professors schedule “Walk Through Only” or do not schedule at all. The SCASD representative confirmed they will schedule “Program & Instructional Services” instead of this category.

Group Use of Barn Basement / future Wetland Laboratory

Permit Required; $45 for two hours; $15 for each additional hour

Permit Required; $50 for two hours; $15 for each additional hour

No change

 

 

2005 Budget

2005

ACTUAL

2006

Budget

2006

ACTUAL

2007

Budget

2007

Projected

2008

Budget

Rental Fees:

$3,000.00

$1,665.00

$3,000.00

$2,034.00

$3,000.00

$3,030.00

$4,200.00



PROGRAM OPTIONS:

2007 POLICY

APPROVED 2008 FEES

Notes

Program & Instructional Services (provided by MMNC Staff)

$4.50 per participant;
facility rental fees waived

$5 per participant; facility rental fees waived

The Advisory Committee discussed a higher increase, but were concerned that at this time we do not have more to offer to justify it. It was suggested that any other increases occur gradually and fees should cover all costs, if possible.

Birthday Parties (April-October, for ages 4-10)

$85 per party (includes 10 kids); additional kids $4.50

$10 per child; minimum fee of $100, limit 25 children. Parties for over 25 children require express permission of the Director or the Recreation Supervisor and are based on staff and facility availability.

This change in fees will cover the costs for additional staff people needed to handle a large party. Most birthday parties scheduled in 2007 were for pre-school aged children.


 

2005 Budget

2005

ACTUAL

2006

Budget

2006

ACTUAL

2007

Budget

2007

Projected

2008

Budget

Program Fees:

$16,255.00

$23,238.00

$22,500.00

$20,123.00

$27,741.00

$27,301.00

$43,054.00

D.       Sport Field Reservation Policy (new for 2008)

a.       The purpose of this policy is to (1) better manage the high demand for public sportfield uses and (2) to recover some of the costs associated with sportfield maintenance across the Centre Region. This process is intended to operate similar to the Pavilion Reservation Policy - by posting an informational sign beside the selected field(s) and issuing permits, but without posting a weekly schedule at each field.

b.       The seasonal request procedure will remain unchanged, although this reservation fee system will only apply to sportfields available during the seasonable months:

All recreation-related requests must be submitted to CRPR in writing by a specific date prior to their “season”:

                    WINTER (Jan-Mar): not applicable for field uses.
                    SPRING/SUMMER (Apr.-Aug.): March 1 application deadline.
                    FALL (Sept.-Dec.): August 1 application deadline.

c.       The reservation system will include only “regional-use” sportfields (not “neighborhood” fields):

1.       CT Fogleman Fields   3 soccer/lacrosse fields
2.       CT Spring Creek Park 2 softball fields (skinned infields), 1 baseball field, overlapping football/ soccer/ lacrosse fields 
3.       FT Fairbrook Park     1 youth softball field (skinned infield), 2 overlapping football/soccer/lacrosse fields
4.       FT Haymarket Park   1 youth softball field (skinned infield) w/ football/soccer/lacrosse field
5.       FT Homestead Park   1 youth ballfield w/ seasonal soccer field
6.       FT Suburban Park     1 youth ballfield (skinned infield)
7.       FT Tudek Park          1 softball field w/ football/soccer/lacrosse field 
8.       HT Blue Spring Park  2 youth ballfields (one w/skinned infield) w/ 2 seasonal soccer fields
9.       HT Fasick Park         1 youth ballfield (skinned infield) w/ seasonal soccer field
10.     HT Nittany View Park 1 youth ballfield w/ seasonal soccer field 
11.     PT Circleville Park     1 youth baseball field (skinned infield), football/soccer/lacrosse field(s)
12.     PT Graysdale Park    1 youth ballfield (skinned infield) w/ seasonal soccer field
13.     PT Oakwood Park     1 youth ballfield (skinned infield) w/ seasonal soccer field
14.     PT Woodycrest Park  1 softball field (skinned infield) w/ seasonal soccer field 
15.     SCB Highpoint Park  1 youth ballfield (skinned infield) w/ seasonal soccer field
16.     SCB Orchard Park     1 softball field (skinned infield) w/ football/soccer/lacrosse field , 1 youth ballfield
17.     SCB Sunset Park      1 youth softball field (skinned infield) 

d.       All other sportfield sites would be available for site-appropriate uses and permits at no charge, pending a review by CRPR staff of the activities and schedule proposed by the group.

e.       The following procedures will apply during 2008 to reserve the specific sportfields at the 17 parks listed above:

-        If the requested field is available, a permit for a single, 4-hour use of the sportfield will be issued at no charge. Use of the field would only be in compliance with municipal and agency regulations and would be subject to weather-related cancellation.

-        If a group wishes to reserve one or more fields in excess of one 4-hour block, a Reservation Fee of $10 per field will be payable in advance.

-        If the group wishes to reserve one or more fields for their entire “sport season,” the Reservation Fee will be $100 per field per sport-season.

-        A “Tournament Reservation Permit” of $100 per field per day is required for sport tournaments involving the municipal parks - in lieu of the 4-hour block. The permit will be in addition to the provisions of the CRPR Large Group Event Policy with respect to reimbursing CRPR for any event-related costs.

-        The Reservation Permit holder must be a resident of a participating municipality, except that the Director is authorized to waive this requirement for state-wide organizations.

-        Each requesting organization must furnish in advance the required insurance certificates and waivers.

-        As with the pavilions, sportfield requests from State College Area School District-sponsored groups will be waived for Monday through Friday (daytime and evening) uses during the school year (from 14-days prior to the opening of school through the last day of school for students). The standard Reservation Fees will apply for other days. In all cases, SCASD must provide the necessary request forms so that a Reservation Permit can be issued for each sportfield use.

-        The agency will develop a process for weather-related cancellations and rescheduling.

The Reservation Permit reserves the facility for use by the group. It does not provide field lining, special field preparations, bleacher relocations, pregame turf / infield grooming or any other special services. The agency reserves the right to invoice the using group if their use damages the turf due to extended plan, wet soil conditions, excessive litter, etc. This process and policy may then be refined or revised by the CRPR Board as necessary.

E.       Community Garden Plots (rentals)

CRPR assumed the operation of the Tudek Park Community Gardens for CY 2007. The gardens were established in 2005 by Jos. Banks and a group of volunteers. While Mr. Banks has not been involved with the operation during 2007, some of those volunteers continue to assist as members of the “Tudek Community Garden Coordinating Committee” (in an advisory capacity). This operation was accepted under the premise that the gardeners would cover all direct costs. The following details are provided for background:

2006 c/o Volunteers & Ferguson Township

2007 c/o CRPR Staff

2008

• 63 full-plots (600 sq. ft.) @ $25 / yr.
• 36 half-plots (300 sq. ft.) @ $15 / yr.

• 63 full-plots (600 sq. ft.) @ $30 / year
• 38 half-plots (300 sq. ft.) @ $20 / year

• 60 full-plots (600 sq. ft.) @ $30 / year
• 42 half-plots (300 sq. ft.) @ $20 / year

• No security deposits

• No security deposits

• A Security Deposit equal to the annual rent amount was discussed by the coordinating committee. It was proposed that the (volunteer) committee members would take all responsibility for evaluating when the deposit is refunded or retained.

The operation was funded by the Tom Tudek Memorial Trust and Ferguson Twp.

The plots ended 2007 with a deficit of approx. $1,791. Earlier, staff recommended that this deficit be repaid by the gardens in the future. The Coordinating Committee felt that the deficit was solely the responsibility of the Agency. The committee felt that since the expenses / costs were not approved by them and, in their opinion, not necessary, the gardeners should not be responsible to reimburse the agency for the garden-related costs with increased fees for 2008.

Although not proposed by staff, the committee strongly wishes to maintain the same fees and consider ways they can reduce agency expenditures / labor costs so there is no deficit (by additional volunteering and other initiatives).

Following comments from a member of the Coordinating Committee and from Mr. Banks, the Board approved retaining the same fees for 2008.

F.       Portable Public Address System

          The agency owns a portable public address system that would cost over $1,300 to replace. It has always been available for municipal uses, but during 2006 and 2007 has been requested numerous times by other outside organizations. Since similar PA systems are also available for rent at commercial rental stores, the following policy was approved for 2008:

• That the PA system be made available at no charge for public events directly organized and operated by a Participating Municipality or the COG. The system must be picked up one day prior to the event and be returned to the office no more than the one day after the event (or on the Monday if a weekend event is involved).

• For all other public events, the system will be available only to events when a Participating Municipality or the COG is a direct partner or a contributing sponsor. In this case a rental fee of $50 for each 3-day (= 72 hour) period will apply, payable in advance. The unit must be requested by a staff member of the municipality. The Director is authorized to increase the authorized fee if additional time is involved.

In both cases, the borrowing municipality agrees to fully reimburse CRPR for all necessary repair or replacement costs if the unit / accessories are stolen, returned damaged or not-operable.

The CRPR Authority is a publicly-funded, municipal agency serving 5 municipalities since 1966. The Authority also maintains 501c3 status.
© 1999-2016 All rights reserved.
The Centre Region Parks & Recreation Authority
2643 Gateway Drive #1, State College, PA. USA 16801   (814)231-3071   Fax 814.235.7832