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An agency of the Centre Region Council of Governments, State College, PA 16801
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Centre Region Council of Governments
Centre Region Parks & Recreation Board / Centre Region Parks & Recreation Authority

2006 CRPR Fee Policy

Prepared by Ronald J. Woodhead, Director
At the regular December meeting, the Board / Authority officially
approved the 2006 Fee Policy (Part A and Part B).

Version Date: 13 Dec 05

Table of Contents

 

Topic

Page

Status for 2006

-

2006 Budget Overview

2

-

Part A

Pavilion Reservations

3-5

Part A was approved by the Board in November, except a revised pool schedule was approved on 13 Dec 05 (Page 11).

Aquatics

6-11

Part B

Program & League Services

12

Part B was approved by the Board on 13 Dec 05.

Millbrook Marsh Nature Center

13-15

Centre Region Senior Center

15

Other Agency Services

16

2006 AGENCY BUDGET OVERVIEW

This document works in conjunction with the proposed 2006 CRPR Budget, currently under review by the five participating municipalities. As shown below, a balanced combination of User Fees and Municipal Contributions is vital to the ongoing success of CRPR.

% Revenue from Fees & Charges, by Fund for 2006

Fund Name
2006

Fund 45
Parks & Rec.

Fund 46
Pool Ops.

Fund 48
Pool Capital

Fund 49
Sr. Center

Fund 47
Nature Ctr.*

Total
All Funds

Total Revenue**

$1,091,841

$341,508

$50,700

$165,738

$78,864

$1,728,651

Total Municipal Contributions

$841,959

$119,658

$25,000

$96,228

$20,000

$1,102,845

% Rev. from Municipal Contributions

77%

35%

49%

58%

25%

64% from
municipal contributions

Balance From:

23% from Program Fees & Pavilion Reservations

65% from Aquatic Fees

43% Grant
5% Interest
2% Donations

31% County;
9% Program Fees,
2% Other Income

43% Program Fees, & Rentals,
32% Grants & Donations

36% from
other sources

* includes nature center operations and capital improvements
** Total Revenue does not include carryover balances from 2005

Notes:

- Fund 40 Parks Capital Equipment is not shown since it is funded entirely from Fund 45 Parks & Recreation.

- Fund 39 New fund for Nature Center Capital for the Capital Campaign with no municipal contributions.

- Fund 42 New fund (Regional Parks) to prepare for future costs associated with Oak Hall and Whitehall Rd. parklands. For 2006 this fund will only involve municipal contributions, as each will be contributing the value of 1/10 mill of real estate taxes. The creation of this fund is conditional upon consensus on the Articles of Agreement for this new program.

This policy does not include the Customer Service Fee related to the Internet registration service to be implemented in 2006 and provided by eTrak-Plus Inc. That authorization is provided under a separate agreement.


PICNIC PAVILION RESERVATIONS - 2006 Fee Policy

To help offset the costs involved, it is necessary for the agency to increase the pavilion reservation fees for 2006. However, the reservation date window will be opened for six designated pavilions, and those off-season fees will provide a $5 discount be the same as the 2005 fees.

PAVILION RESERVATION HISTORY:

Year

# of Reservable Pavilions

# of Reservations Issued

Fee per Reserved Event

1997

7

558

$20

1998

10

634

@ $25/ $30

1999

11

832

2000

11

849

2001

14

875

2002

16

836

@ $30/ $35

2003

17

935

2004

17

896

2005

18

848

2006

19

-

@ $35 / $40 In-season Rate
An off-season discount of $5 will also be available on 6 designated pavilions.

• 2006 pavilion reservations may be made starting on 03 Jan 06 for events occurring Sat., 15 Apr 06 through Sunday, 29 Oct 06. Electrical service is optionally available at several pavilions with an additional fee of $5 per day.

• Starting in 2006, six of the pavilions will also be available year-round, with a $5 discount for off-season reservations to reflect the limited features available at that time of year (i.e., portable toilets, no snow removal, etc.).

• The fee is charged for the service of reserving a picnic pavilion in advance. All park pavilions may be used (without a reservation) at no charge by a “single-family group” if the facility is not reserved in advance by another group. However, in order to protect park facilities, the agency may require a pavilion reservation in order to accommodate “non-family” or “multiple-family” group requests for park events.

• CANCELLATIONS:

Any cancellations or schedule changes 7 or more calendar days prior to the reserved time are eligible for a 50% refund, credit, or transfer to another reservation.

Any cancellations or schedule changes less than 7 calendar days prior to the reserved time are not eligible for a refund, credit, or transfer.

• RAIN OUTS:

If weather conditions (at the park) prohibited use of the facility, the CRPR Office must be notified by phone no later than 5:00 PM on the first business day after the reservation day. CRPR will attempt to reschedule the group at no additional charges during the current season, pending availability. No refund or credit can be provided.

Pavilion permit revenue for 2005 will total $25,033 @ $30 or $35 per event. Of the 848 reservations in 2005: 722 reservation fees were charged, 92 reservation fees were waived for agency activities, 34 reservation fees were waived for SCASD requests, per established policy (value = $1,165). Specifically, permits issued for the 6-1/2 month 2005 pavilion season included the following reservations for each pavilion (includes agency uses):

             Blue Spring                                 14             Lederer                               25
             Central Parklet                            31              Millbrook Marsh Pavilion          11
             Circleville                                   28              Orchard                               44
             Fairbrook                                    18             Spring Creek #1 (upstream)     118
             Graysdale                                    10            Spring Creek #2 (downstream)   107
             Haymarket                                  5               Spring Creek #3 (Walker Tract) 13
             Holmes-Foster #2 (lower)           43                 Sunset #1 (right)                    99
             Holmes-Foster #1 (upper)           46                 Sunset #2 (left)                      79
             Homestead                                  8                Tudek                                  138
                                                                               PF Pool Pavilion                      11 
                                                                              2005 Total                                  848 permits

Other Municipal Park Pavilions available at no charge for Public Uses (without reservations):

The pavilions below are not available for non-neighborhood group uses, except with the express permission of Centre Region Parks & Recreation and payment of the reservation fee.

State College Borough:             Smithfield Park, Tusseyview Park
College Twp.:                            Dalevue Park, Slab Cabin Park (w/ 2 pavilions)
Ferguson Twp.:                         Meadows, Suburban Park, Greenbriar-Saybrook Park (w/2 pavilions)
Harris Twp.:                              Fasick Park, Kaywood Park, Nittany View Park
Patton Twp.:                              Oakwood Park (2), Woodycrest Park, Green Hollow, Park Forest Tot Lot

This list does not include any single-table pavilions or the gazebos at Thompson Woods Preserve or Nittany Orchard Park.

19 Municipal Picnic Pavilions Available for 2006 Reservations (15 Apr - 29 Oct 06)

Pavilions with bold names (aqua-colored cells) will be available year-round in 2006,
with a $5 discount for off-season dates.

Location

Park Name

Fee per event

Max. Group

No. of Tables

Park Toilets

Elec.

Harris Twp.

1. Blue Spring Park

$35

48

6

Portable

No

State
College
Borough

2. Lederer Park (includes use of 2 pavilions)

$35

96

12 total

Portable

No

3. Holmes-Foster Park Pavilion #1 (Upper)

$40

128

16

Flush

Yes

4. Holmes-Foster Park Pavilion #2 (Lower)

$40

128

16

Flush

Yes

5. Orchard Park

$40

128

16

Flush

No

6. Sunset Park Pavilion #1 (Right)

$40

128

16

Flush

No

7. Sunset Park Pavilion #2 (Left)

$40

96

12

Flush

No

College Township

8. Spring Creek Park Pavilion #1 (Upstream)

$40

80

10

Flush

No

9. Spring Creek Park Pavilion #2 (Downstream)

$40

80

10

Flush

No

10. Spring Creek Park Pav. #3 (Walker Tract)

$35

32

4

Portable

No

11. Millbrook Marsh Nature Center Pavilion

$35

64

8

Portable

No

Ferguson Township

12. Autumnwood Park (new for 2006)

$35

64

8

Portable

No

13. Fairbrook Park

$35

72

12

Portable

No

14. Homestead Park

$35

64

8

Portable

No

15. Tom Tudek Memorial Park

$40

128

16

Flush

No

16. Haymarket Park* (see special schedule below)

$35

64

8

Portable

No

Patton
Township

17. Graysdale Park

$35

96

12

Portable

No

18. Circleville Park

$35

96

12

Portable

No

19. Park Forest Pool Pavilion (Summer only)

$40

64

8

Flush

Yes

* The Haymarket Park pavilion may only be reserved on Sundays from 16 Apr 06 through 31 Jul 06, then any day through 29 Oct 06. At all other times, it is available for unreserved use at no charge.

LARGE GROUP EVENT POLICY
             During 2004, the Board amended the Large Group Event Policy to provide for a daily reservation fee (equal to the Pavilion Reservation Fee) when a Large Group Event is conducted at Central Parklet. This fee was approved in response to agency responsibilities / costs for the many group events held at Central Parklet. For 2006, this fee will increase to $35 per day, plus the electrical fee of $5 per day (if applicable). This permit fee will apply to events at Central Parklet year-round.

 

AQUATICS - 2006 Fee Policy
for Park Forest & Wm. Welch Community Swimming Pools

 

For 2006 the Centre Region Parks & Recreation Authority will:
retain the policies that:
(1) all entrants (swimmers, non-swimmers, sunbathers, etc.) must pay an entrance fee (via daily admission or season pass). Non-swimming accompanying adults (not dressed in swimwear) will be admitted at $1.00 per person. Of course, someone entering only to find a patron or drop off an article will not be charged.
(2) Entrance fees (daily admissions & season passes) are not eligible for refunds or credits; Season Passes are not transferable.
(3) All entrants age 10 & under must be accompanied by a responsible adult (age 16+).

increase the daily admission fees (for residents and nonresidents):
                          $3.50 per person age 1-10           $4.00 per person age 11+

retain the “After 5 PM” admission fee at $3.00 per person for all ages,

• discontinue the “Family Swims” each weekday evening, which required all children under age 16 be accompanied by an adult (age 16+);  (However, children 10 & under must be accompanied by an adult at all times.)

retain the Group Admission Rate for all ages at $3.00 per person.

increase the Season Pass rates for the 2006 season:
             Birth years 1996-2004                        $37 R / $56 N (was $35 R / $53 N)  
             Birth years 1942-1995                        $52 R / $78 N    (was $50 R / $75 N)
             Birth years 1941 and earlier                 $37 R / $56 N (was $35 R / $53 N)
             5th person and up                              $22 R / $33 N    (was $20 R / $30 N)

increase the 10-Visit Pack to $36.00 (= 10% discount off 10 daily adult admissions). Each admission ticket may be used by a different person. The discount associated with the 10-Visit Packs is not valid after 5 PM when admissions are $3.00). These expire on 15 Jul 06 or 30 days after purchase.

continue the “Early-Bird” discount for pass purchasers (Dec. 2005 - April 30, 2006), with a $5.00 discount on the 2006 season pass prices (the discount does not apply to 5th + Family Member passes).

Daily Entrance Fees History for Park Forest & Wm. Welch Pools: 

Daily Entrance Fees for Wm. Welch Pool &
Park Forest Pool:

2001
R/N

2002
R/N

2003
R/N

2004
R/N

2005
R/N

2006
R/N

Daily Entrance Fee
(under Age 2 yr. free)

$3.00

$2.50 1-10
$3.50 11+yr

$3.00 1-10
$3.50 11+yr

$3.25 1-10
$3.50 11+yr

$3.50 1-10
$4.00 11+yr

Group Admission Fee
(Per the Group Fee Policy)

$2.50

$2.50 1-10
$2.75 11+ yr

$2.75

$3.00

$3.00

After 5 PM Fee

N / A

$2.50

$2.75

$3.00

$3.00


Season Pass Fee History for Park Forest & Wm. Welch Pools:

Season Pass Fees
for Wm. Welch Pool & Park Forest Pool:

2001
R / N

2002
R / N

2003
R / N

2004
R / N

2005
R / N

2006
R / N

Under 1 year old

n/c

n/c

Born 2003
n/c

Birth Yrs.
2003-2004
n/c

Birth Yrs.
2004-2005
n/c

Birth Yrs.
2005-2006
n/c

A. Age 1-5 (thru 2001)
Age/ 1-10 (2002 >)

$20/$30

Age 1-10
$25 / $38

Birth Yrs.
1993-2002
$30 / $45

Birth Yrs.
1994-2002
$33 / $49

Birth Yrs.
1995-2003
$35 / $53

Birth Yrs.
1996-2004
$37 / $56

B. Age 6-64 (thru 2001)
Age 11-64 (2002 >)

$40/$60

Age 11-64
$45 / $68

Birth Yrs.
1939-1992
$45 / $68

Birth Yrs.
1940-1993
$48 / $72

Birth Yrs.
1941-1994
$50 / $75

Birth Yrs.
1942-1995
$52 / $78

C. Age 65 +

$20/$30

$25 / $38

Birth Yrs.
Thru 1938
$30 / $45

Birth Yrs.
Thru 1939
$33 / $49

Birth Yrs.
Thru 1940
$35 / $53

Birth Yrs.
Thru 1941
$37 / $56

Early Bird Incentive: (available for the first 4 household members, R and NR)

Thru
12/31/00: ‘00 prices w/ $5 Aquatic Coupon.

1/1-4/30: ‘01 prices + coupon.

2002 Prices
For Type
 A, B, C Passes Reduced by $5 from Dec. 2001 through
30 Apr 02

2003 Prices
For Type A, B, C Passes Reduced by $5 from Dec. 2002 through
30 Apr 03

2004 Prices
For Type A, B, C Passes Reduced by $5 from Dec. 2003 through
30 Apr 04

2005 Prices
For Type A, B, C Passes Reduced by $5 from Dec. 2004 through
30 Apr 05

2006 Prices
For Type A, B, C Passes Reduced by $5 from Dec. 2005 through
30 Apr 06

Family Rate R / N
(must all reside at same household)

5th & up
@
$12/$18.
(No coupon)

5th & up
@
$15/$20
(No coupon)

5th & up
@
$15/$20
(No discount)

5th & up
@
$18/$27
(No discount)

5th & up
@
$20/$30
(No discount)

5th & up
@
$22/$33
(No discount)

10-Visit Pack
(for ages 11-64 only)

$27/$30

Not offered

$31.50 R
$35.00 N

$31.50 R
$35.00 N

$31.50 R
$35.00 N

$36.00
n/a for N

The following policies will be continued . . .

    Resident rates are only for residents of the five CRPR-participating municipalities.

    All entrants age 10 & under (born in 1995 or later) must be accompanied by a responsible adult (age 16+).

    Non-swimming adults (not attired in swimwear) will be admitted at a rate of $1.00 per person.       

    APool Pass Photo Day” will be held at both pool offices from 10 AM - 2 PM on Sat., 20 May 06, rain or shine.

    The agency will continue to offer the popular “Family Fun Nights” at the pools with games, prizes, and extended evening hours.

    10-Visit Packs expire on 15 Jul 06 (for those purchased pre-season) or 30-days after purchase.

            With regard to season pass fees, a common comparison is to determine how many daily admission visits it takes to pay for a season pass. Note that during a typical summer the pools are open for 100 days, weather-permitting.

In this table: R = Resident of a participating municipality; N = non-participating municipality.

Year

Season Pass Fees

Daily
Admission
Fee*

# of Visits for Payoff

Age 6-64

Toddler & Sr.

Age 6-64

Toddler or Senior

2001

$40 R
($60 N)

$20 R
($30 N)

$3.00

14 visits R
(20 N)

7 visits R
(10 N)

2002

Age 11-64
$45 R
($68 N)

Age 1-10, 65+
$25
( $38 N)

Age 1-10 $2.50
Age 11+ $3.50

Age 11-64
13 visits R
(19 N)

Age 1-10
10 visits R (15 N)
Age 65+
 7 visits R (11 N)

2003

Age 11-64
$45 R
($68 N)

Age 1-10, 65+
$30
($45 N)

Age 1-10 $3.00
Age 11+ $3.50

Age 11-64
13 visits R
(19 N)

Age 1-10
10 visits R (15 N)
Age 65+
9 visits R (13 N)

2004

Age 11-64
$48 R
($72 N)

Age 1-10, 65+
$33
($49 N)

Age 1-10 $3.00
Age 11+ $3.50

Age 11-64
14 visits R
(21 N)

Age 1-10
11 visits R (16 N)
Age 65+
9 visits R (14 N)

2005

Age 11-64
$50 R
($75 N)

Age 1-10, 65+
$35
($53 N)

Age 1-10 $3.25
Age 11+ $3.50

Age 11-64
14 visits R
(21 N)

Age 1-10
11 visits R (16 N)
Age 65+
10 visits R (15 N)

2006

Age 11-64
$52 R
($78 N)

Age 1-10, 65+
$37
($56 N)

Age 1-10 $3.50
Age 11+ $4.00

Age 11-64
13 visits R
(20 N)

Age 1-10
11 visits R (16 N)
Age 65+
 9 visits R (14 N)

* The Daily Admission Fee applies to residents and nonresidents.

Aquatic Program Fees

Fees for regular CRPR programs will be calculated by using the Program Budget Worksheet. Per established Board policy, nonresidents (including Halfmoon Twp. residents and the SCASD section of Benner Township), are charged 150% of the resident rate.

2006 Private Group Rental Rates (Park Forest & Welch Pools):

2006 Pool Rental Rates

Park Forest Pool*

Welch Pool**

Up to 50 People

$95.00 / 1st hour

$130.00 / 1st hour

51 to 100 People

$105.00 / 1st hour

$145.00 / 1st hour

101 to 150 People

$125.00 / 1st hour

$165.00 / 1st hour

2nd hour rate

$85.00 2nd hour

$95.00 2nd hour

*The pool rental at PF Pool includes use of the pavilion.

** The pool rental at Welch Pool includes use of the slide.

The estimated rental fee must be paid in full no less than 7 days prior to the event date; otherwise, the rental will not be scheduled. Final payments based upon actual attendance are due immediately after the event.

The pools are available for rentals starting at 8 PM on Friday, Saturday, and Sunday evenings (after the regular closing time of 8 PM.) All rentals must end no later than 10 PM.

Minimum Rental: 1 Hour (if over 1 hour, total time charged will be for full hours only.)

The provisions of the CRPR Large Group Event Policy will apply for rentals involving more than 100 people.

The proper forms must be completed for all pool rentals.

Picnic Pavilion at Park Forest Pool:

In line with the other regional picnic pavilions that may be reserved, the pavilion inside Park Forest Swimming Pool may be rented and reserved at the 2006 pavilion rate of $40 for the event, during regular pool hours. However, in addition to the rental fee, all pavilion users (including non-swimmers) must pay the standard admission fee, use their season pass, or use 10-Visit Pack tickets.

The Private Group Pool Rental process (above) will apply to any Pavilion Rentals after normal pool hours.

2006 GROUP ADMISSION POLICY

Park Forest Community Swimming Pool & Wm. L. Welch Community Swimming Pool

 The 2006 CRPR Pricing Policy includes:

• Daily Admission Rates:
                          $3.50 per person Age 1-10
                          $4.00 per person Age 11+
• Season Passes (Resident /Nonresident):
                          $37 / $56: Birth years 1996-2004 & Birth years 1941 and earlier 
                          $52 / $78: Birth years 1942-1995
• 10-Visit Packs for residents ages 11-64 only at $36.00
• A non-swimming (and not attired in swimwear) chaperone rate of $1.00 per person
• An “After 5 PM” Admission Rate of $3.00 per person (for all ages)
• 2006 Group Admission Rate of $3.00 per person       (for all ages)

If an organization requests the Group Admission Rate, the request will be considered with the following provisions:

• In the interest of safety, groups must schedule all swim dates & times at least 24 hours in advance with the Aquatics Supervisor. Generally, no more than three groups of up to 35 members each will be admitted to each pool at one time, except with the express approval of the Aquatics Supervisor. The Pool Staff may decline admission of any unscheduled groups at the Group Admission Rate.

• A group is defined as a non-family party consisting of at least 10 persons, including supervisors and leaders.

• An organization may send no more than 35 group-members (including supervisors) at any one time onto pool grounds for an afternoon period,

• The 35 group-members from that organization may stay on pool grounds no longer than 2 hours (i.e., 1-3 PM, 3-5 PM). The 2 hour period includes the 15-minute Adult Swim Periods at 2, 3, and 4 PM. The Group Admission Rates are not available for admission after 5 PM.

• The group supervisors must accompany and actively supervise the swimmers during the entire period. At least one supervisor must be present for each 10 children.

• All entrants related to the group will be included in the calculation of the group admission fee at $3.00 per person (i.e., supervisors, chaperones, group leaders, babysitters, parents, swimmers & non-swimmers), except non-swimming chaperones, not attired in swimwear, will be admitted @ $1.00.

             This policy applies to all groups and organizations, including CRPR camp programs. The maximum time per day is 2 hours per swimmer-group (vs.2-hours per organization). If the organization has more than 35 children, they may choose to rotate groups of up to 35 into the pool, reduce their pool time to accommodate their schedule, or rotate the days per week that a particular group would visit the pool. Group Admission fees are not eligible for refund or credit.

             The group leader will log-in (and log-out) with the Pool Cashier, certify the group count for each visit, sign the invoice for payment of the appropriate entrance fees (terms: net 10 days), and be responsible for the conduct and the 2-hour (maximum) schedule of the group on pool grounds. Groups who abuse the supervision policies, pool conduct rules, invoice payments, or the time limits may be suspended from using the pools by the Pool Managers, Aquatics Supervisor, or the Director.

             This policy was adopted in response to pool customer concerns, and to provide a fair trade off for the reduced group entrance rates. No time restrictions will apply to groups if they purchase standard daily admissions, 10-visit packs or individual season passes.

2006 Summer Swim Schedule
As of 30 Nov 05

Please note that a Season Pass is valid at either pool.
All times are “weather-permitting” and the dates are subject to change pending the SCASD Calendar.
The schedule will be adjusted in Spring, after any make-up days are calculated by the District.

Day / Date
2006

Park Forest Community Pool
2100 School Drive, Patton Twp.
238-4515 (in-season)

Wm. L. Welch Community Pool
670 Westerly Parkway, S.C.
237-3964 (in-season)

Sat. May 20
(rain or shine)

Pool Pass Photo Day (10 AM- 2 PM)
Both pool offices (only) will be open for season pass purchases and photos.

Sat. May 27

Closed for Staff Training

2006 Pre-Season Hours

Sun. May 28 -
Mon. May 29
(Holiday)

Adult Lap Swim: 11 AM - Noon
General Swim: Noon - 8 PM
Adult Lap Swim (shared): 7 - 8 PM

Tue. May 30-
Fri. June 2

School Day Schedule
General Swim 3:30 - 8 PM
Adult Lap Swim (shared): 7 - 8 PM

Sat. June 3-
Sun. June 4

NOTE: Saturday, June 3 is a “Free Swim Day” at both pools!
Adult Lap Swim: 11 AM - Noon
General Swim: Noon - 8 PM
Adult Lap Swim (shared): 7 - 8 PM

Mon. June 5 -
Tues. June 6*
* Current final
full-day at SCAHS

School Day Schedule *
General Swim: 3:30 - 8 PM
Adult Lap Swim (shared): 7 - 8 PM

2006 Regular Season Hours

2006

Park Forest Community Pool

Wm. L. Welch Community Pool

WEEKDAYS
Starting
June 7*

Adult Lap Swim: 11 AM - Noon
General Swim: Noon - 8 PM
Adult Lap Swim (shared): 7 - 8 PM

SATURDAYS
SUNDAYS
HOLIDAYS
Through Sept. 4

Adult Lap Swim: 11 AM - Noon
General Swim: Noon - 8 PM
Adult Lap Swim (shared): 7 - 8 PM

* The School Day Schedule may be extended due to any makeup days required by SCASD.
    The End-of-Season schedule may also be revised pending the SCASD Calendar, when announced.

• The weekday lunchtime Adult Lap Swim at both pools will start on the first day of the Regular Season Weekday schedule (currently June 7). The evening Lap Swim times will be available on prior weekdays, as noted above.

• During the regular season, either Park Forest Pool or Welch Pool may be closed on Tuesday or Thursday evenings due to the scheduled swim meets. When a swim meet is scheduled for one pool, the other pool will be open (weather-permitting) for the General Swim and Adult Lap Swim on that evening.


PROGRAM and LEAGUE SERVICES - 2006 Fee Policy

            For 2006 the agency will continue the existing process used by CRPR staff to calculate program and league fees. In essence, program and league fees are established based upon an examination of all costs involved with offering that program or league. With the number of special events and low-cost programs offered, each program may not cover expenses, but as a group the programs should be self-supporting.

• The pricing process for each program includes identifying direct costs (personnel, facility costs, transportation, advertising, supplies) and indirect costs (fees for staff support services, criminal background checks, insurance, overhead, etc.). Overall, program participants are asked to bear the cost for individual services (i.e., pay as you go). In addition, the fee history for each program is also an important component of determining each program fee. Given the many recreation opportunities in the region, coupled with the fact that CRPR is a public agency, the agency intends to keep the fees both attractive and competitive. Since the fee is a function of costs as well as the planned number of participants, staff will strive to keep the number of participants appropriate for a quality experience and the fees as low as possible. Staff are encouraged to work with Program Partners and other groups to obtain donated goods and services.

• The resultant program or league fee establishes the “Resident rate.” The Resident rate applies only to residents of the 5 participating COG Parks & Recreation municipalities (State College Borough, College Twp., Ferguson Twp., Harris Twp., and Patton Twp.). The Nonresident rate has been previously-established by Board action at 150% of the Resident rate (= the Resident rate + 50%).

• In the case of aquatic instructional programs held at the High School Natatorium, before 2000 the residents of Halfmoon Twp. and the SCASD section of Benner Township were included in the Resident rate, since they had contributed to school district capital costs through their SCASD real estate taxes. (Halfmoon Twp. and the SCASD section of Benner Township do not cooperate in funding CRPR operational costs). In view of the increased fees that were implemented by SCASD to recover pool operational costs, the CRPR Fee Policy provided that Halfmoon Township & Benner Township residents were to be charged the nonresident rates for CRPR aquatic programs held at the HS Pool after 01 July 00. This policy will continue through 2006.

• Recreation services are especially valuable to youth. Any increase in fees requires that the agency also take steps to accommodate those individuals that would benefit from our services, but cannot afford the program fees. In view of agency budget limitations, the Board again authorizes the Director to waive any amount of the fee for youth as necessary. The Board also directed staff to:
- use the School Lunch Program as a measure of need, and
- seek special Gifts-For-Park donations for recreation scholarships.
                          Year     Fee Reductions/Waivers             Total Value
                          2001                  49                                   $1,336
                          2002                  81                                   $2,431
                          2003                  81                                   $2,627
                          2004                  87                                   $2,351
                          2005                  110                                 $6,028  (as of 31 Oct 05)

• With respect to adult league operations, the Recreation Supervisor will not prepare or distribute a league playing schedule that contains a team that has not paid in full. This policy was initiated in 2000 and will continue.


Millbrook Marsh Nature Center - 2006 Fee Policy

The 2006 fees were endorsed by the MMNC Advisory Committee on 16 Nov 05

             Visitors to the Nature Center are important to the growth of the center and the first priority is to encourage those uses without endangering the visitor, the resource, or the facilities. Group or organizational uses of the facility present the greatest potential for both positive visibility and, unfortunately, damages and injuries. The purpose of this section is to establish group policies and fees for the facility and program services.

             These policies and fees are subject to change by the Centre Regional Recreation Authority as the nature center facilities are improved. A group is defined as an organized, non-family body of people consisting of 8 or more individuals. Note that the current Centre Region Code Agency-approved “inside capacity” of the barn is 40 people per floor. The standard fees listed below do not include any type of fund-raising event (see page 15). The facilities are available March - November only, except by special permission of the CRPR Director. NOTE: 2005 numbers (below) are through October 2005.

1. Group Use of Grounds Only (No Program or Instructional Services):

There is no fee for groups less than 40 people. Many groups use the site without calling ahead to notify the supervisor. As a result, visitors using the center in this category are difficult to track Also, recreational uses such as dog walkers, birdwatchers, picnickers, etc are abundant and not tracked. This option permits no use of or access to buildings, interior equipment, the telephone, or any shelter in case of rain. The picnic pavilion may only be used if it is not reserved by another group. In view of the size of the marsh area, the agency may grant permits for more than one group per time depending on the activity and area of use.

2003:
63 visitors / 7 groups
No Charge

2004:
282 visitors / 11 groups
No Charge

2005:
391 visitors / 8 groups
No Charge

2006:
No Charge
(under 40 people)

2. Group Use of Picnic Pavilion Only (No Program or Instructional Services):

This fee matches the region-wide rates for municipal park pavilions, and those procedures apply to this pavilion. Capacity of 64. For 2006 this pavilion will be one of six in the region that are available for rental on a year-round basis.

2003:
61 visitors / 2 rentals
Fee: $30 per event

2004:
346 visitors / 7 rentals
Fee: $30 per event

2005:
93 visitors / 4 rentals
Fee: $30 per event

2006:
Fee: $35 per event

3. Group Use of Main Floor Barn & Grounds (No Program or Instructional Services):

The renting group is guaranteed exclusive use of the main floor-level in the barn. In no case may occupancy of the barn exceed 40 people per floor at any time. A $5.00 per event surcharge will be made if the group numbers 41 or more on-site. The starting time shall be considered as that time when the barn is requested by the group to be opened for access. The ending time shall be considered as that time when the barn may be locked up or ready for another rental. With a barn rental, no use of the pavilion is permitted; however it may be reserved separately. This rental does not include use of the Wetland Laboratory.

2003:
238 visitors / 6 rentals
Fee:$40 for 2 hrs
$15 each add’l hr

2004:
388 visitors / 10 rentals
Fee:$40 for 2 hrs
$15 each add’l hr

2005:
419 visitors / 10 rentals
Fee: $40 for 2 hrs
$15 each add’l hr

2006:
Fee: $45 for 2 hrs
$15 each add’l hr

4. Group Use of the Wetland Laboratory:

Policies, programs and fees associated with the (new) wetlab will be developed and proposed during 2006, when the Wetlab construction is completed.

-

-

-

To Be Proposed

5. Program & Instructional Services for Groups:

These numbers include adults and children who attended organized group programs, led by Nature Center staff. There is no charge for adult chaperones of youth groups. This permit includes the use of the appropriate facilities.

Available if requested at least 3-weeks prior to the program date.

•If the group selects one of the "MMNC Group Programs" (a 2-hour program presented by MMNC staff), the only fee is a $4.00 per participant program fee. The facility rental fee for either the barn or the pavilion will be waived. The facility for the program (either the barn or the pavilion) will be determined by the Recreation Supervisor - Nature Center. If the group wishes to utilize a second facility, that facility may be reserved by the group at the rates listed above. Any student or child who attends the program with the group must be registered, including siblings or friends who are present with the group. Adults are not charged for youth programs. Groups of more than 25 will be scheduled for multiple program sessions as determined by CRPR staff. Group leaders should call Centre Region Parks & Recreation for more information and scheduling. An estimated fee for this service must be paid in full at least 7 days prior to the event. All fees are payable at the event, or within 30 days if paid by the proceeds of a grant or donation.

•If the group selects a "Wetland Laboratory Group Program", the fee will be $5 per participant program fee. The facility fee for the Wetlab Rental will be waived. Other rules apply as with the MMNC Group Programs (above). These programs are under development and will be available during 2006.

•If the group does not desire to have a standard group program and requests a custom program, the facility rates (above) apply to the event, and a program fee will be calculated to recover all costs for planning, materials, instructors, and cleanup. Payment in full will be due at least 7 days prior to the event.

•Groups should have at least one adult per ten children, or as determined by the CRPR staff. Group participants under the age of 5 must be accompanied by an adult unless they are visiting as part of a school group.

2003:
1,858 visitors / 52 programs
Fee: $3.75 per person

2004:
 2,975 visitors / 72 programs
Fee: $3.75 per person

2005:
 3,198 visitors / 69 programs
Fee: $4 per person

2006:
Fee: $4 per person

6. Birthday Parties at Millbrook Marsh Nature Center:

Birthday parties began in 2005. A birthday party package at MMNC is $85 and includes:
•Up to 10 children participating. (Additional children are $4 per child, no charge for adults),
•Barn Rental (3 hour total use: 30 minute set up and clean up time, 1 hour program, 1 hour activity time),
•Use of tables & chairs in barn, trash removal, free parking, and MMNC T-shirt for the birthday child.
Parents are responsible for food, beverages, paper products, decorations, and all set up and clean up.

2003:
Not offered

2004:
No offered

2005:
136 visitors / 8 parties
Fee: $85 per party

2006:
Fee: $85 per party

7. Friends of Millbrook Marsh Nature Center:

A membership fee of $35 per household per calendar year provides the following benefits:
•10% discount off program registration fees and facility rental fees (does not include group programs),
•A 20% discount on the purchase of a MMNC T-shirt (regularly $10)
•A Millbrook Marsh Nature Center window decal,
•A Friends Newsletter: The Millbrook Marsh Messenger (4 issues per year),
•Knowledge that members are supporting a local environmental education effort,
Contributions to the Nature Center are fully tax-deductible to the extent permitted by the IRS. A household membership includes the head of the household and adults/children living at that residence for the current calendar year. The following individuals will be provided with a free membership for 1 year, then asked to renew for subsequent years: Capital Campaign donors and new appointees to the MMNC Advisory Committee.

2003:
21 households
Fee: $35

2004:
30 households
Fee: $35

2005:
22 households
Fee: $35

2006:
GOAL: 100 households
Fee: $35

GENERAL REGULATIONS:

• All uses of the facility must end at dusk, except by written permission of the Director of Parks and Recreation.

• The Director is authorized to require the group to provide a Certificate of Insurance for the proposed event(s), listing Centre Region Parks & Recreation and Centre Region Parks & Recreation Authority as an additional insured. The appropriate types and amounts of coverages shall be determined by Centre Region Parks & Recreation.

• Centre Region Parks & Recreation may specify permitted use-areas, schedules, and all activity locations that are in the best interest of the Nature Center. In addition, CRPR may establish the level of training required of group leaders to conduct any activities in the marsh, or may require that a CRPR staff member accompany the group. The costs for this leadership shall be added to the facility rental fee.

• All proposed activities must conform to the lease agreement with Penn State, the ClearWater Conservation Easement, and any agreements that may be made with Nature Center partners.

• Per municipal ordinances for all parks, the consumption or possession of alcoholic beverages on Nature Center property is prohibited.

Fund-raising Events at Millbrook Marsh Nature Center:

             A fund-raising event is defined as any activity which generates revenue in excess of the costs involved with that particular program or event. Any group may apply for a Fund-raising Event Permit no less than 60 days prior to the planned event, by submitting a written request to Centre Region Parks & Recreation for review. The request shall provide all information regarding the event or program. The Director may, at his discretion, obtain the approval of the Centre Region Parks & Recreation Authority at a regularly-scheduled meeting for a request of this type. The permit fee, which shall be determined by the Director will reimburse the Nature Center for all costs involved (in addition to the facility rental fees listed above). The amount of the fee may be appealed to the Centre Region Parks & Recreation Authority, prior to the event in question.


CENTRE REGION SENIOR CENTER - 2006 Fee Policy

PROGRAM FEES:
             CRPR operates the Senior Center in partnership with Centre County; they will provide 28% of the 2006 budget. During 2005, the Centre County Office of Aging approved a request from CRPR to expand the programs offered to participants by offering two types of programs:
(1) Level I (Core) programs: no fees are charged to participants because they are led by volunteers or interns, and
(2) Level II programs: fees to participants offset the costs involved, using the standard Resident /Nonresident fee policy.
Since the agency also provides a Program Assistant (part-time) for the center, the staff will be able to offer more programs and attract new customers to the center for those programs.

             With regard to the operation of the PC Learning Lab, Senior Center participants utilizing the PC Learning Lab will be charged a rate of $3.00 per person per hour in order to help offset computer supplies and maintenance costs. Individual computer tutoring, which is an effective and popular service offered by volunteer tutors, will be available on an appointment basis for no additional fee.

FACILITY RENTALS:
             Since 2001 nonprofit community service groups have been requested to furnish a $25 security deposit plus a donation to the Senior Center in the amount of $10 per meeting. For 2006 the following fee policy will apply:

• Security Deposit: For 2006 the security deposit will increase to $50. In the event that a group stops meeting at the Center and wants to reclaim their security deposit, they can do so for up to one year from their last meeting. If unclaimed after one year, the deposit will not be available for refund and will be used by the Senior Center.

• Nonprofit Community Groups for evening & weekend uses:

Donation for the use of 1 or 2 rooms (payable within 48 hours of the end of the event):
           Up to 3 hours @ $10/day,
           Up to 6 hours @ $15/day,
           Up to 12 hours @ $25/day.
             Additional rooms will be available at $20/day per room.
Additional fees will be charged if it is necessary, in the opinion of staff, to reimburse the agency for any supervision or janitorial costs associated with the rental. In addition, the Community Academy for Lifelong Learning utilizes weekday, daytime class space for cooperative programming with the Senior Center. They provide a donation of $10 per class meeting for courses that have 1-5 sessions, and $50 for a 6-session course.

• Private and/or Commercial Groups for evening & weekend uses:

Fee for use of 1 or 2 rooms (payable in advance):
           Up to 3 hours @ $25/day,
           Up to 6 hours @ $50/day,
           Up to 12 hours @ $100/day.
             Additional rooms available at $40 per room.
Additional fees will be charged if it is necessary, in the opinion of staff, to reimburse the agency for any supervision or janitorial costs associated with the rental.


OTHER AGENCY SERVICES - 2006 Fee Policy

Show Wagon Rental:
             In 1999 the “CRPR Show Wagon” (a flat-bed wagon used as a mobile-stage) was rebuilt. A rental fee of $40 was initiated for the Show Wagon during 2001, and will be continued for 2006. It may only be used by CRPR and/or nonprofit groups in participating municipalities, and only as a stage or performance platform. Any use by commercial groups is prohibited, as is any use as a parade float. The $40 fee must be paid prior to the day of delivery, and includes one delivery trip and one pickup trip for the rental. Any movement of the Show Wagon by CRPR staff during a multi-day event would require a Moving Fee of $20. Any necessary cleanup of the Show Wagon after the event (remove trash, staples, nails, etc.) would result in Cleanup Fee of $20. Finally, the cost of any repairs necessary as a result of the rental would be invoiced to the group. For multi-day use during the week, there will be an additional $10 per day charge for rental of the show wagon.

“Sport Pack” Picnic Kits:
             As a public service, the agency has provided duffle-bags (containing sports equipment) to requesting groups or individuals. In view of the staff and equipment costs to provide this service, it is proposed that the agency continue the successful rental policies started in 1998:
- offer one Sport Pack to groups for use at paid pavilion reservation events at no charge, with a security deposit of $15/group. If additional sport packs are required for the renting group, they may be rented per below.
- rent a Sport Pack to other groups for private or public uses at $10 each, plus a security deposit of $15 / group.
If any item is missing from the sport bag when it is returned, the entire $15 security deposit will be forfeited.

Holiday Costumes:
             The Agency owns a Santa Claus suit and an Easter Bunny suit which, due to their condition, are only available for use at CRPR programs and events. They are not available for outside uses or for rent in 2006.

The CRPR Authority is a publicly-funded, municipal agency serving 5 municipalities since 1966. The Authority also maintains 501c3 status.
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The Centre Region Parks & Recreation Authority
2643 Gateway Drive #1, State College, PA. USA 16801   (814)231-3071   Fax 814.235.7832