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An agency of the Centre Region Council of Governments, State College, PA 16801
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Millbrook Marsh Nature Center
548 Puddintown Road (College Township)
State College, PA 16801

2017 FACILITY RENTAL INFORMATION

To Schedule a Facility Rental:
1. Please review the options below regarding rentals.
2. Contact the Nature Center Supervisor to reserve the date/times and to confirm options and arrangements.
3. Reservations must be paid in full at the time of scheduling. Date and time is not guaranteed until payment is made.

Payment-in-full is due at the time of making the reservation. The dates for unpaid reservations cannot be held. Visa, MasterCard, AmEx & Discover cards are accepted by phone. A receipt will be issued for all payments.

Proof of liability insurance is required for all pavilion rentals; for the large group special events, a Certificate of Insurance is required showing the required minimum general liability coverage of $500,000. A permit will not be issued without proof of liability insurance.

The payment receipt does not indicate that the rental is approved; a permit will be issued to the Group Representative when the reservation is approved by the agency. The permit should be taken to the park for the event.   For more info, please contact Nature Center Supervisor at 814-235-7819.

2017 Nature Center Fees & Categories “At A Glance”
Please see the associated conditions for each category.

A. Facility Rentals

Picnic pavilion only
Barn & Grounds
Barn Wetlab
Spring Creek Educ. Bldg.

  • $50/3 hours + $10/each add hour
  • $120/2 hours + $25/each add hour
  • $120/2 hours + $25/each add hour
  • $140/2 hours + $25/each add hour

Indoor Package = $575

Includes Barn or Spring Creek Education Building for a one-day, 8-hour continuous rental of indoor spaces (between the hours of 9 AM and 11 PM)

Outdoor Package = $475

Includes outdoor areas for a one-day, 8-hour continuous rental of outdoor spaces (between the hours of 9 AM and dusk).

 

Platinum Package = $975

Option #1 – Use of both indoor facilities:  Barn and Spring Creek Education Building

Option #2 – Use of one indoor facility (Barn OR Spring Creek Education Building) and Grounds

B. Educational Visits - Guided

Programs & Instructional Services

$7 per person

C. Educational Visits - Unguided

Grounds / Walk-Thru Only.
Uses of Instructional Areas

Permit required, with no charge for groups of 25 or less.  $60 for 2 hours + $20 per add. hr.

D. Special Event Rentals

Kid’s Birthday Parties

Base fee of $175 for up to 10 children + $10 per add. child; limit 25 children.

E. Fundraising Events

All

Fee pending CRPR costs for the event.

Permit Revision Fee
Once a Reservation Permit is issued by the agency, any revisions (involving the site, date, time) to that reservation will require the payment of a $20 Revision Fee at the time the revision(s) prior to the issuance by staff of a Reservation Permit. Permit revisions cannot be accepted less than 7 calendar days prior to the reserved event. The Revision Fee is not eligible for refund, transfer or credit.
Alcohol Policy
Users of Millbrook Marsh Nature Center (MMNC) may from time-to-time request to have alcohol at their event while renting MMNC’s facilities.  At this time, the use of alcohol at the Millbrook Marsh Nature Center is limited to beer, champagne, and wine only, and users must complete and abide by the permitting process to include:
  • $100 Alcohol Permit Fee (per event, non-refundable),
  • $200 Security Deposit (refundable pending any damage deductions),
  • A credit card hold authorization for $1,000 for damages beyond the $200 security deposit (hold to be placed seven (7) days before event,
  • All other applicable event permit fees,
  • And the signed policy form that acknowledges all permit conditions.

Other conditions may apply.

Cancellation Policy
• Any cancellation 7 or more calendar days prior to the reserved time is eligible for a refund, credit or transfer to another date or site (in the same year) except for the deduction of a $20 Service Fee.
• Any cancellation less than 7 calendar days prior to the reserved time is not eligible for a refund, credit or transfer.

To request a Large Group Rental (100+ people) at the Nature Center, please complete this fillablle Rental Request Form.

To request a Small Group Rental (ex. birthday party) at the Nature Center, please complete this fillable Rental Request Form.

Remember, download the forms, complete them, and save them; then, attach the form to an email, and send it to the Nature Center Supervisor.

Inclement Weather Policy
If inclement weather prohibits the scheduled use, a request must be submitted to the CRPR Office no later than 5:00 PM on the first business day after the reservation day. CRPR staff will attempt to reschedule the group at no additional charge during the current season, pending availability. If the rental schedules cannot accommodate a rescheduled date, a 50% refund or credit will be provided.

VISIT TYPES

CATEGORY DETAILS & CONDITIONS
2017 FEES

A.

FACILITY RENTALS
BY
GROUPS

1. Group Use of Picnic Pavilion Only (year round)

Permit Required; Fee $50 for 3 hours plus $10/each additional hour ($100 maximum per day).
All CRPR procedures apply. Capacity is 64.

2. Group Use of Barn & Grounds (March - November)

Permit Required; Fee $120 for 2 hours plus $25/each additional hour.
Rental groups have use of the main floor of the barn. In no case may occupancy of the main floor barn exceed 120 people. If group size is larger than 120 people, two spaces must be rented and activities spread between the two spaces. Rental does not include any other spaces but they may be reserved separately. Rental includes use of available tables and chairs, plus the refrigerator. Complimentary wireless internet is available. Groups of 100 or more must follow the guidelines of the Large Group Event Policy and pay an additional fee. Wedding/Receptions must follow the Wedding/Reception Package policies.

3. Group Use of the Barn “Wetlab” (Wetland Laboratory) (March - November)

Permit Required; Fee $120 for 2 hours plus $25/each additional hour.
Rental groups may reserve the lower floor of the barn. If group size is larger than 50 people, two spaces must be rented and activities spread between the two spaces. Rental includes use of available lab tables and stools. Rental does not include any other spaces, but they may be reserved separately.

4. Group Use of the Spring Creek Education Building (year-round)

Permit Required; Fee $140 for 2 hours plus $25/each additional hour.
Rental groups may utilize both the upstairs classroom and downstairs meeting room. Rental includes use of tables, chairs, trash cans and recycling bins. Complimentary wireless internet is available. A projector and screen can be rented for $10 each, upon request. The building rental does not include any other spaces (which may be reserved separately). Groups of 100 or more must follow the provisions of the Large Group Event Policy and pay an additional fee. Wedding/Receptions must use the Wedding/Reception Package policy. The kitchenette may be reserved for an additional $20 per event. A credit card number is required at the time of reservation and a $35 fee will be charged if the kitchenette is not returned to a clean condition and extra cleaning by staff is needed. Any vandalism, damage, missing equipment or extra janitorial services required after a rental will also be billed to the rental customer.

5. Wedding/Reception Package at Millbrook Marsh Nature Center

A wedding and reception package has been developed. Click HERE for more info.

B.

STAFF-GUIDED
GROUP VISITS

6. MMNC Programs and Instructional Services

for Large Group Programs, Small Group Programs & Scout Programs. Permit Required; Fee $7/participant; facility rental fees waived.

  • The facility for the program (barn, pavilion, wetlab, or classroom) is determined by the Nature Centre Supervisor. If the group wishes to utilize a second facility that facility may be reserved by the group at the regular rates.
  • Groups wishing to lead their own educational activities at the Nature Center must schedule their visit with the Recreation Supervisor and use Category #7: Walk-Through Only OR Category #8: Group Use of Grounds With Instructional Areas (See below).
  • Any student or child who attends the program with the group must be registered, including siblings or friends who are present with the group. Adults are not charged for youth programs. Groups of more than 50 will be scheduled for multiple program sessions as determined by CRPR staff.
  • Programs should be requested at least three weeks prior to the desired program date. An estimated fee for this service must be paid in full at least seven days prior to the event. All remaining fees are payable at the event, or within 30 days if paid by the proceeds of a grant or donation.
  • If the group does not want a standard group program and requests a custom program, the facility rates (above) apply to the event, and a program fee is calculated to recover all costs for planning, materials, instructors, and cleanup. Payment in full is due at least 7 days prior to the event.
  • Groups should have at least one adult per ten children, or as determined by the CRPR staff. Group participants under the age of 5 must be accompanied by an adult unless they are visiting as part of a school group.

C.

SELF-GUIDED
GROUP VISITS

The following qualifications apply to #7 and #8 below:

  • Leaders of groups wishing to use the nature center Instructional Areas for self-guided activities (No program or Instructional Services from Nature Center Staff) must contact the Nature Center to schedule the visit. Group uses of the Grounds/Walk-through Only (#7) that prevent other groups or Nature Center staff from using the Instructional Areas are considered a #8 rental (rental fees apply).
  • For #7, a staff person is on-site to orient the scheduled groups. This person answers facility related questions and monitors the group’s activities periodically throughout the rental. No instruction / interpretive services are provided.
  • University faculty and staff are encouraged to use the Nature Center grounds for instruction with their students; however, these uses must be scheduled with nature center staff in advance and use Category #7: Walk-Through Only OR Category #8: Group Use of Grounds With Instructional Areas. This is required to monitor use of the site, to limit impacts on the ecosystem, and to comply with municipal ordinances.

7. Group Use of Grounds Only and/or Group Walk-through Only

Permit Required; No Charge (for groups of 25 or less)  By municipal ordinance, all group activities require a permit in advance. Therefore, all requests for group activities at the site must be coordinated with and scheduled by CRPR staff. There is no fee for groups less than 25 people who arrive and walk through the Nature Center grounds. (Example: An instructor with students studying flora and fauna). This option permits no use of or access to buildings, interior equipment, the telephone, or any shelter in case of rain. In view of the size of the marsh, the agency may grant permits for more than one group per time period, depending on the activity and area of use. Groups of 25 or more, or groups wishing to make use of designated instructional areas must request a permit under Category #8.

8. Group Use of Instructional Areas

Permit Required; Fee $60 for 2 hours plus $20/ each additional hour. Groups who wish to use the Grounds & Instructional Areas (i.e., school group self-guided field trips) have priority access to these areas during the time of the rental. No access to the barn, wetlab or pavilion is granted unless reserved separately. Group size is limited to 2 classrooms, or 50 people, to protect the marsh ecosystem. The event times and the fees are calculated upon total event times, including any setup and cleanup times. Instructional areas are defined as the boardwalk observation/viewing decks, sun shelters, boardwalk bridges and bird blind (these areas can impact the effectiveness of other reserved groups).

D.
SPECIAL EVENTS
E.
FUND-RAISING EVENTS
A fundraising event is defined as any activity which generates revenue in excess of the costs involved with that particular program or event. Any group may apply for a Fundraising Event Permit no less than 60 days prior to the planned event, by submitting a written request to Centre Region Parks & Recreation for review. The request shall provide all information regarding the event or program. The Director may, at his discretion, obtain the approval of the Centre Regional Recreation Authority at a regularly-scheduled meeting for a request of this type. The permit fee, which shall be determined by the Director will reimburse the Nature Center for all costs involved (in addition to the facility rental fees listed above). The amount of the fee may be appealed to the Centre Region Parks and Recreation Authority at a regular meeting prior to the event in question.

General Regulations at MMNC:

• A group is defined as an organized, non-family body of people consisting of 8 or more individuals.

• The standard fees listed above do not include any type of fund-raising event.

• The barn and wetland laboratory are available March - November only, except by special permission of the CRPR Director.

• All uses of the facility must end at dusk, except as provided by the reservation permit or in writing from the CRPR Director.

• Proof of Liability Insurance coverage and co-insurance must be submitted prior to all non-family group events, listing CRPR / Centre Region Parks & Recreation Authority and College Township as additional insureds. The appropriate types and amounts of coverages shall be determined by CRPR.

• Centre Region Parks & Recreation may specify permitted use-areas, schedules, and all activity locations that are in the best interest of the Nature Center. In addition, CRPR may establish the level of training required of group leaders to conduct any activities in the marsh, or may require that a CRPR staff member accompany the group. The costs for this leadership shall be added to the facility rental fee.

• All proposed activities must conform to the lease agreement with Penn State University, the ClearWater Conservation Easement, College Township ordinances and any agreements that may be made with Nature Center partners.

• Per municipal ordinances for all parks, the consumption or possession of alcoholic beverages on Nature Center property is prohibited.

• The event times and the fees are calculated upon total event times, including any setup and cleanup times.

• The duration of any facility reservation permit may not extend for more than 3 consecutive months.

• The starting time shall be considered as that time when the facility is requested by the group to be opened for access. The ending time shall be considered as that time when the facility may be locked up or ready for another rental. With a facility rental, no use of the other facilities is permitted; however they may be reserved separately.

Groups of 100 or more will follow the guidelines of the Large Group Event Policy and have an additional fee.

• All rentals must leave the facility in the condition it was found and have no impact on the marsh. "Let none who follow regret that you were here."

• Alcohol beverages are permitted on-site with a third-party alcohol/rental permit; more info. available soon.

Group Programs and Birthday Parties also available!

Operated by Centre Region Parks & Recreation

The CRPR Authority is a publicly-funded, municipal agency serving 5 municipalities since 1966. The Authority also maintains 501c3 status.
© 1999-2017 All rights reserved.
The Centre Region Parks & Recreation Authority
2643 Gateway Drive #1, State College, PA. USA 16801   (814)231-3071   Fax 814.235.7832